Laptop Rentals and the Importance of Logistics

Whether you’re renting a laptop, a desktop, a projector, a server or a monitor – certain tenants hold true.

And Vernon Computer Source, the company the writer of this article works for, has learned all of them along the way.

Plan in Advance

When it comes to event planning, time is everything. The further in advance a client books a rental, the better their chance for preferred rates and expedient shipping.

Vernon Computer Source serves mostly business and corporations. And a lot of the time, when these organizations rent laptops, it’s for short-term events, such as expos, convention center showings, training sessions, meetings or temporary, off-site engagements.

Logistics are Everything

We are the world’s largest computer rental company – and that means we have branches located all over the United States, Canada, Europe and beyond. But even as large as we are, we don’t have warehouses in every port (yet); that’s where logistics come into play.

What this means to an IT manager or event planner trying to coordinate a delivery is this: When you’re dealing with a bulk lot of equipment (say, 30 laptops for an insurance training session), the freight costs can be substantial.

By having several locations, Vernon’s branches are prepared, logistically, to service a great many areas – and this equates directly to lower costs.

Shipping companies simply offer lower rates to deliver at close range – so you want to make sure the rental company you are dealing with

More is More (To Put it Simply)

It goes without saying that the more laptops you order, the more expensive the freight will be (as it will be heavier). While good rental companies will give a bulk discount that can help offset these costs, it is still important to remember that… more is more.

All These Costs Can Taste Bitter

When renting equipment, you are also paying for the freight costs. If you wait too long and require expedient or overnight shipping, it begins to add up. And that larger expense gets tacked onto your bill.

Conclusion

In conclusion, if you are planning a computer, laptop, tablet or other IT rental for an event or expo, make sure you plan in advance, scope out the logistics and prepare to place your rental order well beforehand… so it won’t leave a bitter taste in your mouth.